Meeting Highlights: Vaccination and Health Protection Working Group
Meeting Date: 9.30am - 10.30am Tuesday 22nd July 2025
Meeting Participants
- Natasha Weeks, CTM UHB - Head of Engagement and Involvement
- Ella Harding, CTM UHB - Principal Health Protection Practitioner
- Frances Samuel, CTM UHB - Senior Health Protection Practitioner
- Caitlin Mason, CTM UHB - Health Protection Practitioner
- Huw Cook, Trivallis - Communications Manager
- Sian Bromwell, Valley Veterans - Co-Founder and Deputy CEO
- Delyth Almond, Cwm Taf CR
- Lisa Wills, Arts Factory - CEO
- Jonathan Long, Alzheimer’s UK
- Beth Underwood, CTM UHB - Health Housing Innovation Programme Manager
- Rosie Hagland, CTM UHB - Communications and Engagement Officer
- Claire Thomas, CTM UHB - Directorate Support Manager, All Hazards Health Protection
- Rhianydd Davey, CTM UHB - Immunisation Coordinator, Community Resource Team
- Yvonne Peters, 50+ Forum for Llantrisant and District. CTM Stakeholder Reference Group
- Natasha Evans, CTM UHB - Admin and Resource Officer
Summary of Meeting
The purpose of the meeting was to provide updates on action items from the previous meeting and continue planning the winter vaccination and health protection campaign.
Key discussion points included:
- Updates on submitted business cases for communication toolkit and community funding pot. Outcome of business case decisions expected on 31st July and will be communicated with the group.
- Identification and confirmation of community venues for vaccination outreach.
- Planning the delivery of vaccination champion training sessions.
- Co-designing key messages and campaign materials with community input.
- Communication methods and accessibility considerations for campaign materials including discussion regarding leaflets, WhatsApp, Padlet.
Actions:
|
Action Item |
Responsible |
Deadline/Notes |
|
Share details of additional suitable community venues for vaccination outreach (internal space and/or park) |
All community partners |
Ongoing Particularly looking for venues in Hirwaun, Abercynon, Gurnos area, Treharris, Ferndale, Gilfach Goch, North Cornelly, Kenfig Hill/Pyle, Nantymoel, Porthcawl Email - CTM.Enquiries.HP@wales.nhs.uk |
|
Continue to incorporate winter vaccination as part of planning existing winter events e.g. Wish, OPAG events |
All |
Ongoing |
|
Share details of additional winter events (beyond those identified) that have high levels of community engagement |
All |
Ongoing Email - CTM.Enquiries.HP@wales.nhs.uk
|
|
Develop bespoke training session (level 2 Making Every Contact Count (MECC)) for Community Vaccination Champions |
MECC Team |
Start of September |
|
Identify trusted community voices and employees to be Community Vaccination Champions and attend training |
All partners |
ASAP |
|
Identified champions to complete MECC Level 1 (e-learning) |
Community Vaccination Champions |
Prior to attending Level 2 training Link to access training - MECC // Public Health Network :: E-Learning The training is accessible by creating a Learning@wales account and takes 30 minutes (NHS staff can complete the training on ESR)
|
|
Plan and schedule Level 2 Training Sessions |
Health Board (MECC and Health Protection Teams) |
ASAP Training sessions to be completed by mid-September 2 face to face and 1 virtual |
|
Prepare one-pager for RSLs and Healthy Housing Alliance for expanding membership for working group. |
NW/FS |
ASAP |
|
Liase with housing associations/RSLs to identify additional representatives to join working group |
HC/BU |
ASAP |
|
Begin co-design of campaign messages and materials with agency support |
Health Board (Comms and Health Protection teams) |
Pending business case approval |
Next Meeting
The next meeting will take place on 5th August 2025 at 9.30am - 10.30am on Microsoft Teams.
The focus of this meeting will include:
Update on business case outcomes, finalise training session logistics, review venue and initiative submissions, begin co-design of campaign materials.
To share any information or ask any questions, please contact: CTM.Enquiries.HP@wales.nhs.uk
Visit our Community Leaders online hub for latest updates and resources - https://ctmuhb.nhs.wales/about-us/ctm2030-community-hub/ctm2030-community-leaders-network/health-board-news/ctm-uhb-and-community-working-group-vaccination-and-health-protection/